Are you a Speaker or Sponsor/Exhibitor?

Speaker Reference Guide

Important Deadlines

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Task Due Date
Submit Bio and Headshot Feb 14, 2019
Make your hotel reservation April 8, 2019
Download conference mobile app April 2019
Submit PowerPoint presentation April 23, 2019
Submit hotel reimbursement June 14, 2019

Conference Registration

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WorldatWork will provide you with one complimentary full conference registration, which includes admission to conference sessions, breakfasts, lunches and receptions. WorldatWork will automatically register you for the conference since you have accepted your speaker agreement. You'll receive an email confirming your registration.

Make sure you add the sessions and events you plan to attend to your schedule. 

Biography and Headshot

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Your biography will appear on the forum website. Please confirm the accuracy of your biographical profile. Send your new or updated biography and professional headshot to Speaker Management by February 14, 2019.

Tips for creating a biography:

  • Limit it to 200 words.
  • Include your name, title, company name and description, length of time in your current role, responsibilities/expertise, how your experience relates to the presentation, your prior roles/credentials and your education.
  • Attach your professional headshot in a high resolution .jpg or .png format (minimum resolution: 300 dpi).

Hotel Reservations

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Reserve a room at selected hotels in the area by contacting our third-party housing partner, Advanced Reservation Systems Inc. (ARES), 877-300-6147. All attendees, speakers and exhibitors are responsible for making their own room reservations.

To change, modify or cancel your existing reservation, please contact the Rosen Shingle Creek 24-hr customer service at 866-996-6338.

Make a Reservation

*The cut-off date and group rate has expired. The rates were $219 single/double occupancy, $239 triple occupancy, and $259 quadruple occupancy.
*Rates are subject to the appropriate state, local and any occupancy taxes.
These taxes are currently 12.5% per room night occupied and subject to change without notice.

Speaker Reimbursement Policy

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WorldatWork will reimburse up to two nights of lodging at the group rate in a designated conference hotel if you're a practitioner, an academic or a nonprofit organization representative. (Consultants and service providers are not eligible for lodging reimbursement.) No other expenses will be reimbursed. To ensure the group rate, your hotel reservation must be confirmed by the reservation deadline of April 20, 2018.

To receive lodging reimbursement, you must complete and submit an expense reimbursement form (including the hotel bill) by June 14, 2019. Refer to your acceptance email to verify that you qualify to have your lodging reimbursed.

 Access the Expense Reimbursement Form

PowerPoint Presentation

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WorldatWork provides speakers with a PowerPoint template to use for your presentation.

PowerPoint Template

To submit your presentation, please use the following link to take you to the Freeman Presentation Management site:

You will need to login to the site to upload your presentation:

  • User Name
    [Your WorldatWork Email Address]
  • Password

A PDF handout version of your PowerPoint presentation will be available to attendees only on the conference website and mobile app.

Speaker Ready Room Schedule:*
Monday       7:00 a.m. - 6:00 p.m.
Tuesday      7:00 a.m. - 6:00 p.m.
Wednesday 7:00 a.m. - 11:00 a.m.

Speakers must check-in at the Speaker Ready Room at least 2 hours prior to their scheduled presentation. The computers in the Speaker Ready Room will be configured with hardware and software exactly like the ones in the meeting room. It is imperative that you review your presentation in the Speaker Ready Room. This is where our technicians can help resolve any compatibility or formatting issues and explain the in-room setup.
WorldatWork has prepared a PowerPoint template for your presentation that we encourage you to use. However, it is not a requirement.


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Each session room will have: screen, projector, PC laptop, wireless remote, Wi-Fi, wireless lavalieres, and sound (for videos). Note: speakers using their own Mac will need to bring their own adapter cable to connect to the projector.

Conference Session Room and Session Time

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Sessions will be 60 minutes each. To avoid disrupting other sessions, you're expected to stay within your allocated time slot. You should arrive at the conference venue at least 30 minutes before your session.

Due to the limited time of each session, please allow no more than five minutes to introduce yourself, your co-speakers and your backgrounds. The attendees are there to hear the content and key applications. Please also allow at least five minutes at the end of your session for questions. Be sure to direct attendees to complete the session survey that's located in the conference mobile app.

Session Recording and Photo Policy

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WorldatWork does not allow outside vendors hired by speakers to record (audio or video) or photograph any sessions or events including, but not limited to, sessions selected via the call for proposals process, receptions, prize drawings, general sessions or activities in the Exhibit Hall or public areas. Only WorldatWork or an accredited news organization can record these sessions and activities.

Please note: WorldatWork may take photos and videos during the conference for use in promotional campaigns or communications.

Conference Mobile App

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The conference mobile app will be announced approximately three to four weeks prior to the conference via email and on the conference website. Install the free app on your smartphone to access the most up-to-date conference information including schedules, session details, speaker biographies, attendee networking opportunities and much more.

On-site Check-In

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Upon your arrival at the Rosen Shingle Creek Hotel, check in at the WorldatWork Check-In desk to receive your conference name badge and program materials.

Check-In hours
Sunday, May 5: 12:00 p.m. - 7:00 p.m.
Monday, May 6: 7:00 a.m. - 6:00 p.m.
Tuesday, May 7: 8:00 a.m. - 6:00 p.m.
Wednesday, May 8: 8:00 a.m. - 12:00 p.m.

View the conference schedule.

Suggested Attire

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Business or business casual dress is recommended for your speaking engagement. Please note, when presenting you will be using a wireless lavaliere mic, so avoid jewelry or garments that could interfere with the sound or make it difficult to wear the mic. Also, some sessions will have barstools or club chairs without a table in front so please plan accordingly.


Promote your attendance at this year's conference as part of your social media strategy. Use #TotalRewards19 on social media for everything related to your involvement at the Total Rewards Conference. Download and use the following graphics for your posts.

Speaker Social Graphics





Let your contacts know you'll be at the Total Rewards Conference! These ads and logos can be used in your company newsletter, on your website and in your emails.

Download Ads

Download the Logo



Brand guidelines: Maintain the proportions of the logo. Do not modify the logo in any way such as changing colors or adding any elements to the design. To ensure integrity and visibility, keep enough space around the logo. All logos are property of WorldatWork.

Have Questions?


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USA and Canada

+1 480 951 9191

Other Countries


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